Academic Program Specialist (Finance)

Organizational Unit:
The Department of Molecular Biosciences is home to approximately 24 full-time faculty, over 70 graduate students, and offers courses to approximately 1,200 undergraduate students. The department pursues excellence in the following programmatic research areas: Genome Integrity, Bacterial Pathogenesis, Molecular Biophysics and Systems Biology, Biomedical Sciences and STEM Ed. We offer two Bachelor of Science degree programs, two Non-Thesis Master of Science programs, two Thesis Master of Science programs and two doctoral programs.
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Position Summary:
Primary staff support for the Undergraduate Program in the Molecular Biosciences Department, consisting of approximately 12000 students working on their Bachelor's degree.
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Schedule:
This position is on-campus and will be eligible for a hybrid schedule after completion of a 6-month probationary period and supervisor approval.Minimum Qualifications:

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

• Bachelor's degree
• Experience in office administration and/or higher education administration
• The ideal candidate will possess excellent interpersonal and communication skills, as well as an interest in proactively contributing to the success of the department.

Applicants MUST provide the following documents when completing the application:

• Letter of interest
• Resume

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

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• Processes course schedule, maintains current course inventory, assists with new course proposals, updates course catalog, coordinates textbook orders & resolves orders with USF bookstore & obtains desk copies, assigns faculty efforts, coordinates and processes cross listing courses, monitors enrollment level, orders audio visual equipment, enters information into Banner/Oasis student database system, maintains syllabi files, prepares and maintains enrollment comparison reports each semester, liaison with Space Office and attends Mass Lecture Room meetings, distributes and maintains final grade sheets & prepares change of grade forms
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• Prepares and disseminates course evaluations, assists with annual faculty reviews, assists Faculty with Tenure and Promotions materials, manages assigned faculty duties, and faculty academic reporting - AFD-FAR System
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• Processes course permits, backup determines program requirements and prerequisites
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• Performs other office-related duties as needed
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