Executive Support Partner (Finance)

Job Level:
Business Operations-B5

Job Description:

The Executive Support Partner is a proactive and efficient thought partner to our global leaders, managing complex scheduling, overseeing high-profile external interactions, coordinating projects, optimizing processes and driving efficiency. The ideal candidate thrives in a fast-paced environment and is excellent at managing complexity and ambiguity on a global scale. This is a highly visible role within the organization, interacting with top executives and assistants globally.The Executive Support Partner will be expected to exercise discretion and independent judgment. This role extends beyond traditional administrative duties and plays a pivotal role in managing and optimizing the internal and external engagements of the Executive. The Executive Support Partner will handle significant matters directly related to general business operations without specific instruction or prescribed procedures.

What are we looking for?

• 5+ years in a global executive support, business operations, or project management role.
• Associate's degree in related fields or Bachelor's degree preferred
• Excellent organization and analytical skills, comfortable managing conflict and leading projects and initiatives.
• Excellent verbal and written communication skills
• Proven ability to manage internal and external stakeholders, partnerships, and high-profile relationships.
• Professionalism and Confidentiality - navigating the balance between transparency and discretion
• Ability to work independently, exercising discretion and independent judgment, as well as being part of a team, making sound decisions under pressure in both situations.
• High attention to detail and problem-solving skills.
• Proficiency in Microsoft Office suite of programs

What will be your key responsibilities?

• Heavy and complex calendar management with independent decision making based on priorities, which requires forward-thinking & strategizing.
• Act as a strategic partner, proactively solving business challenges and optimizing Executive's productivity
• Manage high-level external meetings, speaking engagements, and conferences, ensuring the Executive is fully prepared with briefs and insights.
• Plan and organize extensive international and domestic travel arrangements.
• Complete paperwork, business invitation letters, and applications to obtain Visas for the Executive. Expert knowledge and advice for visa process.
• Plan and organize key internal and external meetings and events (both domestic and international) while effectively managing time and budget constraints
• Play a crucial role in managing cross-functional and cross-segment initiatives by acting as a point of contact, planner, organizer, and enabler across functions and business units. Working closely with senior leadership and ensuring project milestones are met.
• Clearly and effectively communicate, adapting communication styles for different audiences, including internal stakeholders and external partners
• Draft and format emails, reports, presentations, and business documents to support executive decision-making
• Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.
• Work independently with minimal supervision, continuously seeking opportunities to enhance processes and schedules.
• Serves as the central point of contact, ensuring effective communication and coordination amongst global functions, segments, and teams. Directly respond, reschedule, prioritize requests based on executive's preferences.
• Anticipate executive needs and business challenges before they arise-prioritizing, filtering, and resolving issues with minimal escalation required.
• Proactively suggests process improvements, provides solutions, leads projects and owns outcomes
• Process expense reports, purchase orders, wire transfers etc.
• Perform other tasks and duties as assigned.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

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Skills:

Action Planning, Planning and Organizing, Policy and Procedures, Verbal Communication

Competencies:
Communicates Effectively, Decision Quality, Directs Work, Drives Results, Ensures Accountability, Plans and Aligns

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience.The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits.Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 123,696.00 - USD 170,078.00