Secretary - Circuit Courts (Administrative)

Department: Fourth Division Circuit Court
Position Control Number: 0404-003
FLSA Status: Personal Staff not subject to FLSA
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: August 6, 2025
Closing Date: August 13, 2025 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: To provide secretarial and administrative support to the staff of the Pulaski County Circuit Court.

Attention: certain duties are particular to case type and court and may not be performed by all employees.For example, relieving the Receptionist and escorting juveniles and parents.

ESSENTIAL JOB FUNCTIONS:
Answers the departmental telephone to provide information and assistance to callers. Performs receptionist duties in the greeting and screening of visitors. Relieves the Receptionist as needed. Prepares accounts payable vouchers for bills or items purchased for the department. Drafts correspondence, memoranda, and various forms for the Judge and staff. Prints letters on letterhead as requested by Judge and prepare envelopes for mailing. Enters orders signed by the Judge. Opens and distributes mail. Checks mailbox in clerks office and distributes daily. Makes travel arrangements and registers the Judge and court staff for seminars as required. Prepares payroll time sheets for court employees. Establishes and maintains confidential files of court employees' leave information. Serves as backup to the Trial Court Assistant if absent by assisting the Judge during court. Requests information from schools regarding juvenile performance and attendance. Escorts Juveniles to Intake for verification of personal information. Escorts parents to counsel with Intake Officer. Assists Bailiff with providing jury biographical information to attorneys. Scans in jurors during jury orientation and on the day of trial. Validates parking tickets of jurors. Assists Law Clerk and Trial Court Assistant with reports upon request. Processes citizens complaints; checks prior convictions and police reports. Maintains office records and inventory of supplies. Prepares necessary documents to ensure inmates are transported to and from the court.

SECONDARY DUTIES AND RESPONSIBILITIES:
Performs other related duties as required.

PERSONNEL SUPERVISED:None

WORKING CONDITIONS:Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

Considerable knowledge of legal terminology, the court system, legal procedures, and practices.Considerable knowledge of the preparation and maintenance of legal documents and case files.Considerable knowledge of office practices, procedures, equipment, and terminology.Some knowledge of basic mathematics.Ability to maintain detailed accurate record-keeping systems.Ability to communicate effectively in writing.Ability to handle confidential materials in a reliable manner.Ability to prepare numerical reports.Ability to attend work regularly and reliably.Skill in the operation of and data entry into a computer.Skill in the use of a computer and applicable software including EXCEL, Word, Contexte, etc.

PHYSICAL REQUIREMENTS:

Ability to communicate orally in person and by telephone.Digital dexterity is needed for keyboard operation.Visual acuity is necessary for use of a computer screen.

EDUCATION AND EXPERIENCE:
Completion of high school or GED equivalency; considerable clerical work experience with record keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.