Assistant to Vice Provost (Project Management)

The University of Oklahoma is searching for an Assistant to the Vice Provost. The Assistant to the Vice Provost includes the following duties: 

Support

• Provides direct support to the Vice Provost.
• Handles high pressure and sensitive matters and projects for the Vice Provost as necessary.
• Acts as a liaison between the Vice Provost and colleges/departments on assigned areas, including faculty policies, hiring processes, program implementation, and special projects.

Administration 

• Performs day-to-day administration and coordination of the department responsibilities, including scheduling meetings, drafting documents, answering phones, organizing workshops, and other office tasks.
• Assists in the selection, supervision, and/or training of assigned staff.

Projects/Programs 

• Participates in and/or leads planning and implementation of updated or new programs and services as assigned.
• Prepares and maintains statistical and operational reports.
• Conducts special projects as assigned, including on an ongoing basis the Health Sciences Center Faculty Handbook.
• Assists with tracking, submitting, and processing academic reports and documents to the Oklahoma State Regents for Higher Education for the Norman Campus.
• Performs various duties as needed to successfully fulfill the function of the position

Required Education: Bachelor's degree and

• 36 months project management and supervisory experience over staff or programs.

Equivalency/Substitution: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.

Skills:

• Advanced computer skills with broad knowledge of business software.
• Proficient in Microsoft Office and Excel.
• Detail-oriented for accuracy of data and information.
• Highly organized.
• Familiarity with campus and University hiring processes.
• Experience implementing and managing large, ongoing projects or programs.
• Demonstrated ability to successfully manage multiple projects and deadlines.

Certifications:

•  None
  

Working Conditions:

• Engage in repetitive motion.
• Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.