Department Assistant (Finance)

THE PAPE' GROUP, INC. - EUGENE, OR - CORPORATE

DEPARTMENT ASSISTANT:Are you someone who thrives in a fast-paced, collaborative environment and takes pride in keeping teams running smoothly behind the scenes? If so, we would love to hear from you! Pape', a premier capital equipment dealer in the West, is seeking a Department Assistant to join our corporate parts team at our office in Eugene, OR.

At Pape', we invest in your growth. From robust training programs to continuous support, we equip our team members with the tools to succeed. In return for your hard work, we offer competitive compensation, exceptional benefits, and a strong work-life balance—all designed to support you and your family.

Make a difference. Grow your career. Join the Pape' Team!

WHAT YOU'LL DO:

As our Department Assistant, you will be in a dynamic role that will provide essential administrative and operational support to the Product Support Operations team, serving all Pape' operating companies within the department.

You'll have the opportunity to engage in a variety of responsibilities, from managing vendor pricing data and coordinating physical inventory events, to organizing crucial documentation and maintaining seamless departmental workflows. Your contributions will ensure timely and accurate communications, effective scheduling, and well-supported operations that help our team deliver exceptional service.

Success in this position requires a passion for organization, a sharp eye for accuracy, and the ability to juggle competing priorities with professionalism and poise. You'll support our pricing and vendor relations by ensuring data integrity, participating in audits, and helping document important follow-ups from vendor interactions. You'll also play a central role in coordinating inventory efforts—planning travel, organizing calendars, escalating incomplete submissions, and helping departments stay on track with key milestones. As a go-to resource for administrative support, you'll handle everything from coding payables and managing office supplies to updating SharePoint and preparing reports used by our leadership team.

Beyond technical tasks, this is a highly collaborative role. You'll build strong relationships with colleagues across departments, communicate effectively with vendors and internal teams, and support seasonal projects, new team member onboarding, and high-demand situations. If you're looking for a role where no two days are the same—and where your efforts directly contribute to organizational success—then we invite you to apply and become a key member of a team committed to excellence and operational integrity.

WHAT YOU NEED:

Education & Experience

• Associate's Degree (or equivalent experience) required.
• 2 or more years of related experience in administrative support, operations, inventory coordination, or pricing.
• Prior experience in parts/service operations or dealership environment is a plus.

Skills & Abilities

• Strong organizational skills with attention to detail and follow-through.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with ERP systems, SharePoint, and reporting tools preferred.
• Ability to read, analyze, and interpret business correspondence, technical procedures, and policy documents.
• Strong written and verbal communication skills.
• Proactive, solution-oriented mindset with a team-first attitude.

Compensation: $19-23/hr (Depending on Experience)

Why work for Pape':

• Competitive pay based on your skills, training, and experience level.
• Outstanding benefits including –401(k) & Roth 401(k) Retirement Plans with Company Match; Medical, Dental, Vision and Prescription Insurance; Flexible Spending Accounts (Flex Plans); Life Insurance; Short- and Long-Term Disability Insurance; Employee Assistance Program; Online and Instructor-Led Training; Tuition Reimbursement for Training Programs.
• Progressive Vacation Plans, Sick Leave & Paid Holidays – Members receive 80 hours of vacation (First year is prorated for new hires based on start date), 40 hours of Sick Leave, and 7 paid holidays each year. Papé vacation plans also have tiers based on your seniority, so as your seniority grows, your vacation time off does as well.
• Advancement– Pape' is a dynamic, growth-oriented organization with a focus on promoting from within.
• Stability and reputation— Pape' is a family-owned, fourth-generation company with over 160 locations, over 4,500 members and 85 plus years of experience. Pape' is known for their stability, honesty and integrity.
• Equipment– We have the largest equipment inventory in the West and an unparalleled parts inventory!
• Employee impact– Enjoy an open-door policy where your voice will be heard and your opinions will matter.
• Training– You will be provided with training and mentoring to prepare you for your role and continued learning to grow your skills.

The Pape' Group maintains a drug-free workplace and as such, requires candidates to successfully pass a pre-employment drug test.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities\u003cbr\u003e \r\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. \r\nFor further information, please review the \u003ca href=\u0027https://www.eeoc.gov/poster\u0027 target=\u0027_blank\u0027\u003eKnow Your Rights\u003c/a\u003e notice from the Department of Labor.