*Admin Support Specialist - Sooner Suites (Summer Camps/Conferences) (Administrative)

Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence in support of Sooner Suites and OU Summer Camps and Conferences.  

Duties include but are not limited to:

• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person. 
• Records messages or responds to caller with routine information.  
• Serves as a contact person for other employees or the outside public.  
• Provides information regarding location or availability of materials, resources and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. 
• Reviews and responds to routine correspondence for the office personnel. 
• Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules.  
• Makes copies and assembles materials.
• Act as a liaison to Housing, Campus Safety and Housing Operations to ensure all rooms are prepared and meet the required standards before camp participants move in. Coordinate the submission and tracking of all contract pieces related to summer camps. Assist with logistical planning and execution of summer camp assignments.
• Promote Sooner Suites by visiting various OU offices to raise awareness of our properties and services. Develop and implement marketing strategies to attract more guests and camp participants.
• Performs related duties as assigned to successfully fulfill the function of the position.  

Required Education: High School diploma or GED, AND:  

• 12 months office, clerical or administrative support experience

 Skills:

• Working knowledge of office procedures
  
• General office and customer service skills
  
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  
• Excellent interpersonal skills
  
• Ability to work independently and as a team player
  
• Ability to complete tasks in an efficient and timely manner
  
• Must be detail oriented for accuracy of data and information
  
• Ability to multitask, be organized, and self-motivated
  
• Ability to work in stressful situations
  
• Ability to communicate verbally and in writing
  

Advertised Physical Requirements:

• Sit for prolonged periods.  
• Communicate effectively and listens.  
• Engage in repetitive motion.  
• Use of computer and telephone.  
• Stand, stoop, bend, and reach.

Department Preferences:

•  Previous professional experience assisting with coordination and organization of camps or conferences

Supervision: Does not supervise others. Reports directly to and is supervised by Hospitality General Manager.

 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.