Contracts and Grants Administrator I (Finance)
Description
At Vitalant, part of our mission is to save lives and improve health through scientific discovery. As a key member of the Post-Award Team at Vitalant Research Institute (VRI), the Contracts and Grants Administrator I plays a critical role in supporting this mission by managing the financial and regulatory aspects of VRI's sponsored research. In this role, you'll help ensure compliance with institutional policies and sponsor regulations across a portfolio of grants and contracts, directly supporting groundbreaking research in global transfusion and biologics safety, availability, and effectiveness.
Our comprehensive total rewards support you, your family, and your future with:
- Medical, dental, and vision insurance
- 401K + 5% company match
- Tuition assistance up to $5k per year
- Free basic life and AD&D insurance
- Free short-and-long-term disability insurance
- Paid time off
- Employee Resource Groups
- Recognition and perks
- Provide financial reporting, analysis, budget management, and administrative support for an assigned portfolio of Principal Investigators.
- Participate in the month-end close process, preparing and justifying journal entries as needed.
- Manage the post-award side of the sponsored projects lifecycle for assigned awards, from fund setup through closeout reporting, independently tracking deadlines for invoicing, budget period cycle/closeout, and financial reporting.
- Prepare invoices to sponsors.
- Review expenditures for compliance with sponsor terms, budget alignment, and applicable regulation.
- Support audit readiness by identifying and resolving compliance risks.
- Strategically manage budgets, making recommendations to Investigators supported by regular reporting, analysis, and forecasting.
- Communicate with sponsors and suppliers to resolve issues; prepare prior approval requests as needed.
Requirements
Knowledge/ Education
- Bachelor's degree in related area or equivalent combination of education and experience, required.
- 1 year of experience in Research Contracts and Grants Administration, required.
- Must possess the skills and abilities to successfully perform all assigned duties and responsibilities.
- Must be able to maintain confidentiality.
- Ability to work independently within defined parameters.
- Basic professional knowledge (industry, research, budget, financial analysis, and regulatory compliance.)
- Must possess effective oral and written communication skills for various audiences.
- Must be self-motivated and a self-starter with good organization skills.
- Must be flexible, able to deal with change and unpredictability.
- Must have ability to prioritize and manage multiple tasks and assignments.
- Must be decisive, exercise good judgement, have excellent analytical skills and be both result- and solution-oriented.
- Must have proficient computer skills including proficiency with Microsoft Word and Excel.
- Good knowledge of Excel formulas is required.
- Ability to manage a high volume of transactions, independently assigning priority and resolving workload with minimal assistance.
- Strong organizational skills and ability to balance and prioritize workload to ensure required service levels are achieved and relevant deadlines are met.
- Proficient in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports. Good judgment, ability to research and deliver solutions independently, strong communication skills, and a customer service focus. Ability to anticipate the needs of others.
- Knowledge of generally accepted accounting, fiscal and reporting principles.
- Good writing skills; ability to draft persuasive text for a variety of audiences.
- Excellent attention to detail.
Summary
About Us
The Vitalant Research Institute (VRI) is dedicated to advancing blood safety world-wide through scientific research, education and the promotion of evidence-based policies.
VRI, an integral part of Vitalant, is the premier transfusion medicine research institute in the US focused on scientific and policy advances relevant to transfusion therapy and blood product availability, with particular focus on mechanisms underlying and prevention of infectious and immunological complications of transfusions. VRI contributes to and engages other Vitalant divisions in research, policy development and application of new practices.
Vitalant is committed to fostering an inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. We create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.
EEO/Disabled/Veterans
Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to Careers@vitalant.org to let us know the nature of your request.
For more EEO information about applicant rights click here
