Administrative Assistant (Administrative)

Job Purpose

This Administrator provides daily support to the production superintendents and office staff teams in a variety of capacities. This role provides administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives.

Primary Duties and Responsibilities:

Material management, purchasing and tracking
Heavy interactions with vendors, liaison between vendor, field, and office
Supports production and office team in various capacities
Should be proficient in the construction world and terminology
Will perform various Website research projects
Work with staff for data entry in relation to new construction
Maintain a high level of discretion and confidentiality
Ability to work in Excel, Word and Adobe
Conduct all business in accordance with established policies and procedures.
Support and abide by the values of the company
Other duties as assigned

Knowledge, Skills and/or Abilities

Strong Listener with the ability to ask clarifying questions
Critical Thinker intuition to pick up phone, ask why and respond promptly to questions
Problem Solver take ownership, resolve and communicate with team
Team Player willing to complete processing tasks, no matter the task
Time management and ability to meet deadlines
Strong verbal and written communication skills, Ability to multi task

Experience/Education Requirements

2+ years experience in a similar capacity preferred
EXCEL knowledge is a must
Excellent MS Office and PowerPoint Knowledge
Familiarity with office technology

Working Conditions, Travel/Schedule expectations and Physical Demands:
Work is performed indoors in a climate-controlled environment
General technology as it relates to office administration
Regular business hours with additional hours required during certain periods

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Expected Hours of Work/Travel:

Traditional work schedule is M-F, may include occasional evenings, weekends, and holidays to meet business needs. Travel is primarily local during the business day, although some out-of-the- area and overnight travel may be expected.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.