Treasury Specialist (Finance)

Department: Treasurer
Position Control Number: 0103-006
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: June 2, 2025
Closing Date: June 8, 2025 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for the daily receipt, balancing, and depositing of revenues received for taxes, revenues, fines, fees, and special funds; maintenance of payment records; and balancing of cash drawer daily.

ESSENTIAL JOB FUNCTIONS:
Prints payroll and payroll deduction checks and notices, balances with a check register, and distributes payroll checks to all county departments; generates check files to be securely uploaded to multiple banks. Ensures appropriate departmental official receives employee payroll checks.Maintains accurate financial records for all Treasury transactions and ensures records are filed correctly; prepares all financial files for storage following applicable County and State laws. Monitors incoming funds prior to deposit to ensure accuracy; records funds in compliance with internal office policies. Reconciles all Treasurer bank accounts to ensure banking transactions are accurate and consistent with factual transactions. Prepares and electronically submits the Treasurers unclaimed property list to the Arkansas Auditor of State Land Office annually; prepares and remits checks for unclaimed property.Ensures that all Federal, State, and County regulations, policies, and procedures are followed while complying with Arkansas Legislative Audit best practices. Records all revenue in the financial system and provides receipts to county departments; prepares bank deposits for verification by Treasury Manager or Assistant Treasury Manager; balances cash drawer daily. Prepares, emails, and disburses the funds for tax distribution of current and delinquent taxes to over 100 Special Improvement Districts monthly. Coordinates with Pulaski County Community Services to process four check runs monthly; prepares reports, financial journal entries, and check files for secure upload to the banking institution.Redeems witness certificates and deposits witness certificate reimbursement checks into Treasurers Office account; prepares payable checks to replace funds in the cash drawer.Prints accounts payable checks and reports, balances checks printed with register, and mails checks or prepares for pick up by county departments and vendors.Prints jury checks and balances reports; mails the checks to recipients monthly. Electronically complies with a daily portfolio financial report by pulling all Treasurer bank account balances; adds the fund balances to calculate the average daily interest rate.Assists the Assistant Treasury Manager with the Treasury Collateral needs and balances the reports as needed.Assists the Treasury Manager and Assistant Treasury Manager with the Administration of Justice, Law Library, and other monthly entity distributions. Verifies monthly bank interest rates at the beginning of the month.Utilizes the tax and Assessor websites to research individuals with unclaimed juror checks; forwards to individuals to meet issuance deadlines.Voids accounts payable, payroll, jury, and Community Services checks and completes journal entries in the financial system; generate a check file for secure upload to the bank. Receives and opens the daily mail; distributes to the appropriate division or person. Greets departmental employees at the window; take the payment and ensure the revenue code and year of revenue are included with the funds to properly receipt in the financial system.

SECONDARY DUTIES AND RESPONSIBILITIES:
Performs other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS:Work performed in smoking restricted office environment with frequent traveling to Pulaski County Treasurer substations.

MINIMUM QUALIFICATIONS:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

Considerable knowledge of accounting principles and practices.Considerable knowledge of general office practices, procedures, and equipment.Ability to perform mathematical calculations accurately.Ability to establish and maintain detailed filing systems.Ability to prepare detailed numerical reports.Ability to count large sums of money with accuracy.Ability to maintain detailed financial records.Ability to establish and maintain effective working relationships with other county employees and the public. Ability to effectively communicate in writing.Ability to attend work regularly and reliably.Skill in the operation of a calculator.Skill in the operation of standard office equipment.Skill in the use of, and data entry into, a computer.

PHYSICAL REQUIREMENTS:

Digital dexterity is necessary for keyboard operation.Visual acuity is necessary for gathering information from a computer screen.Ability to hear and speak sufficiently to communicate information in person and by telephone.

EDUCATION AND EXPERIENCE:
Completion of high school including accounting or business courses; considerable work experience in accounting, bookkeeping, or a related area including experience or training with computer operations, data entry, and spreadsheets; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.