Operations Administrator (Project Management)

Who You Are:
You are highly organized, detail-oriented, and confident managing both administrative tasks and facility operations. You understand that workplace safety isn't a checkbox--it's a daily commitment--and you take pride in maintaining a safe, compliant, and well-functioning environment. You're proactive, able to manage multiple priorities, and comfortable working independently while collaborating across departments. Strong communication skills, a practical approach to problem-solving, and the ability to stay focused in a dynamic setting are key to your success in this role.

What the Job Is:
The Operations Administrator provides essential support to the NW Timberlands division, overseeing day-to-day office operations, facility maintenance, and the division's safety administration efforts. This position plays a key role in keeping our Main Office and Colonial House running effectively and--just as importantly--safely. From ensuring regulatory compliance to tracking safety training and supporting the division's safety culture, this role supports both the physical environment and the people working within it.

What You'll Do:

Ensure compliance with fire codes, safety regulations, and building standards for the Main Office and Colonial House.
Manage regular safety inspections and address maintenance needs to reduce hazards.
Coordinate building projects, working with contractors and vendors to meet safety and quality standards.
Monitor and communicate safety-related information, including building access, security, and seasonal fire line updates.
Serve as a key administrative support for the division's safety program, including:

Tracking and documenting safety training
Preparing meeting materials and minutes
Assisting the safety chairperson and participating in the division's overall safety efforts

Participate in the company's broader safety initiatives and maintain awareness of changing safety regulations.
Manage office supply procurement, custodial coordination, and facility budgets.
Serve as the point person for the Contract Management System, ensuring proper routing, documentation, and insurance compliance.
Provide general administrative support: routing phone calls, greeting visitors, assisting with meeting setup, and handling mail and shipping.

What the Team is Like:
This role works at the intersection of safety, legal, operations, and facilities teams. Success in this position requires strong communication, attention to detail, and a clear understanding of the importance of workplace safety and operational integrity. At Green Diamond, we expect every team member to contribute to a culture of safety, accountability, and collaboration.

What You Need:

Two or more years of office administration experience and a high school diploma or equivalent.
Experience supporting or participating in safety programs or compliance efforts is highly valued.
Proficiency in Microsoft Office (Excel, Outlook, Word, Teams) and familiarity with databases.
Strong organizational skills and the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Ability to maintain confidentiality, use sound judgment, and work independently or as part of a team.

Preferred Qualifications:

Spanish language skills
Familiarity with building systems, construction terminology, or safety regulations related to facilities and office environments

Compensation Details:
Hourly pay range: $23.98 - $35.97. The pay range listed is just one component of Green Diamond's total compensation package. Other rewards include eligibility to receive a company-wide annual financial performance bonus, and the opportunity to receive an individual performance-based bonus, candidate referral bonuses, and spot bonuses.

Green Diamond offers generous benefits including medical/vision and dental, life and disability insurance, 401(k) plan with match and profit sharing, and an employee assistance program. Reimbursements for work related safety equipment, and wellness. Paid time off includes 9 designated and up to 2 floating (personal) holidays, 10 days' vacation, 10 days sick leave, 30 days parental leave, 3 days bereavement, jury duty, 1 volunteer day, and 5 days family care. Company vehicle for business use. More benefits information can be found at GreenDiamond.com.

Who Green Diamond is:
We grow and nurture forests, a renewable resource to build homes, schools, and household necessities, harnessing carbon every single day we operate. We're a family-owned company that is guided by our values of environmental stewardship and supporting our local communities. We do what's right, even when it is the harder path to follow. We focus on the health and safety of our people first - by taking care of all of our resources, we plan to be here for another 130 years.