Human Resources Coordinator (Administrative)
Federal Applicant Rights - English
Federal Applicant Rights - Spanish
Essential Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Supports the HR department and employees across the organization. This role is responsible for assisting with HR administration, recruitment, onboarding, benefits, recordkeeping, compliance, and employee engagement initiatives.
- Manages time management process ensuring timekeeping, time-off requests, and time-off balances are accurate.
- Supports the corporate recruitment process:
- Schedules candidates for interviews with hiring managers and coordinates candidate travel as necessary.
- Greets candidates upon arrival and escorts them to interviews.
- Assists with initial resume screening for positions with high candidate volume.
- Manages the day-to-day activities of the sales rep credentialing program including:
- Tracks and maintains data related to sales rep credentialing including data entry in credentialing system, routine maintenance of electronic credentialing files as well as answering routine questions credentialing questions.
- Tracks certifications using MedTrainer and notifies reps and sales management when courses are due to expire.
- Assists with preparations for credentialing efforts:
- Communicates with the sales force regarding testing needs and procedures
- Receives and organizes lab results, including drug and alcohol screening results
- Updates authorized representative letters according to compliance requirements
- Uploads all documentation to credentialing websites timely to ensure seamless facility access
- Ensures digital credentialing files are complete and updated; distributes result records to the sales force for their personal records
- Provides The Work Number information in response to verbal and employment verification requests.
- Maintains and updates digital employee records in accordance with company policies and legal requirements.
- Provide frontline support to employees and managers regarding HR policies, procedures, and programs.
- Ensures all AAP applicant information is accurate in support of the company's Affirmative Action efforts.
- Maintains and tracks all training files and database information in support of FDA compliance.
- Assists human resources on special projects as needed.
- Provides support and is the subject matter expert for the creation of human resources related PowerPoint presentations.
- Supports safety efforts by managing SDS database, coordinating training events and drills. Supports delivery of annual training in collaboration with the quality & regulatory department.
- Assists with event planning and meeting set-up for all departments.
- Sorts and delivers mail to headquarters.
Required Education and Experience
- Associate degree in related field required; strong preference for those with a bachelor's degree in a related field.
- Minimum 3 years' experience in a human resources or administrative capacity required; strong preference for healthcare or other regulated industry experience.
- Knowledge of HR principles, practices, and employment laws is a plus.
Position Requirements
- Successful candidates will have demonstrated communications skills both verbal and written; must communicate well on the telephone.
- Strong interpersonal skills required including the ability to interface with other departments and management, when necessary.
- Must be able to handle confidential information in an appropriate and professional manner.
- Excellent computer skills required, with particular emphasis on Microsoft Office products; must have demonstrated expertise in creation of PowerPoint presentations.
- Ability to think and make decisions independently with limited direction a must.
- Problem-solving mindset with the ability to prioritize and multitask in a fast-paced environment.
Competencies
- Problem Solving/Analysis.
- Results Driven.
- Detail Orientation.
- Customer Focus.
- Technical Capacity.
- Communication Proficiency.
Supervisory Responsibility
This position is an individual contributor and has no direct supervisory responsibility.
Work Environment
This position operates in a professional office environment and routinely uses office and computer equipment typical of similar positions. This position is in-office with eligibility for company's hybrid work schedule.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, prolonged periods of sitting at a desk and working at a computer are routinely required. The employee frequently is required to lift and/or carry up to 10 pounds. Please refer to the Position Analysis/Physical Activities Checklist on file in Human Resources.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.
Travel
This position may require occasional travel, particularly to our separate logistics and service center in Kennesaw, Georgia.
Additional Eligibility Qualifications
None required for this position.
Work Authorization/Security Clearance
Employees must be legally authorized to work in the United States. Employees must not be specifically barred from working with Federal contracts, government entities or otherwise listed on excluded parties list as maintained by the Federal government.
AAP/EEO Statement
Erbe employees and applicants for employment are protected by federal laws, Presidential Executive Orders, and state and local laws designed to protect employees and job applicants from discrimination on the bases of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.
Other Duties
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
At-Will Employment
This position description does not constitute a contract or guarantee employment for any specified time. The company may exercise its employment-at-will rights at any time.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
