Assistant Procurement Director (Administrative)

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.
Work under the guidance of the Procurement Director, as well as established procedures, and Federal, State, and local statutory requirements to procure materials, supplies, equipment, and contractual services for the Authority.
Lead public solicitations, requests for proposals, invitations to bid, requests for qualifications, requests for quotes, intergovernmental agreements, and cooperative purchasing agreements, including:
o Preparation of ancillary materials in conjunction with competitive solicitations including, but not limited to, advertising, vendor communications, required forms, and other necessary documents.
o Cost analysis and scoring of evaluation criteria associated with requests for proposals and qualifications
o Summarizing and tabulation of received bids with recommendations for awards to appropriate staff.
o Develop and implement strategic plan to improve and increase CMHAs vendor outreach
Maintain current procurement and contract files and/or database.
Communicate with vendors/contractors including pre-proposal conferences, pre-bid openings, and walk-throughs, as well as any external events that affect procurement activities.
Analyze the requested procurement project and come up with recommendations on the procurement methods and identify alternative solutions as applicable to the User Departments.
Responsible for monitoring bid/proposal due dates, as well as contract expiration dates.
Prepare and/or negotiate contract prices, terms and conditions.
Responsible for creating and periodically distributing critical procurement reports and KPIs.
Take ownership and management of the Invoice dispute resolution process.
Develop and maintain community-based programs promoting CMHAs MBE, WBE, and Section 3 Programs. Attend external events to promote CMHA and to recruit new vendors.
Regularly develop, review, and update all relevant SOPs, Procurement Policy, and forms; Track and provide reports on billable time.
Coach and Develop Direct Report
Schedule, promote, and host How To Do Business with CMHA events
Perform additional duties as assigned.