University of Oklahoma

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Contract/Grant Manager (Project Management)



The Basic Sciences Shared Administration serves the departments of Biochemistry & Physiology, Cell Biology, and Microbiology & Immunology. The BSA Grants Team currently manages 150 active grants in addition to providing pre-award support for their assigned faculty members. We are looking for a knowledgeable individual who is great with people and can provide a high quality of service. 

Duties:

  • Responsible for supervision, oversight, and administrative guidance for proposal submission, agreement negotiation, and oversight of compliance with sponsor, federal, and state regulations, University policies. 
  • Oversees all aspects of outgoing subawards to include knowledge of subrecipient monitoring process.
  • Hires, trains, supervises, and evaluates pre-award staff and ensures staff members remain knowledgeable of changes in federal, state, and University guidelines, policies, procedures, and regulations.
  • Maintains up-to-date knowledge of federal, state, institutional, and sponsor guidelines including but not limited to 2 CFR 200 (Uniform Guidance), FARS/DFARS.
  • Develops budgets for all grant submissions and may assist key program leadership in the preparation of grants.
  • Works closely and collaboratively with the Director of Post-Award, Office of Research Services.
  • Oversees, manages, and delivers leadership in ensuring compliance in the areas of proposal development and award negotiation.
  • Coordinates with other University departments including but not limited to the Office of Technology Development, Office of Export Control, and Office of Legal Counsel, as necessary about acceptable award terms and conditions.
  • Manages the day-to-day operations of the Office of Research Services (ORS) pre-award team.
  • Drafts, negotiates, and executes legal and business terms for research related agreements.
  • Performs other related duties as assigned.

Required Education: Bachelor's degree in Business Administration, Accounting, Finance, Management, or closely-related field, AND:

  • 60 months experience in business management, administration, accounting, finance, operations management or closely related area. 24 months of the required experience must be directly related to coordinating/managing sponsored grants or contracts.

Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's Degree for a total of 108 months experience. 

Skills:

  • Advanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science).
  • Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Knowledge of pre-award grant submission process and federal application requirements.
  • Advanced organization skills
  • Ability to communicate verbally and in writing.
  • Ability to perform multitasks and handle stressful situations.

Certifications: None

Working Conditions:

  • Physical:
    • Sit for prolonged periods.
    • Use of a computer.
    • Manual dexterity.
    • Communicate effectively and listen.
  • Environmental:
    • Office Work Environment.
    • Stressful environment when meeting deadlines.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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